Gym management software does not have one standard price. Public plans reviewed on July 13, 2026 ranged from free or low-cost entry plans to several hundred dollars per month, while enterprise products often require a quote. Compare the subscription, payment processing, required add-ons, onboarding and the cost at your expected member and location count.
A gym software price is easy to quote and surprisingly hard to compare. One provider charges by active-member bands. Another includes unlimited members but uses different payment-processing rates by plan. A third starts cheaply and sells the branded app, workout delivery or marketing tools separately.
For an independent gym, yoga studio, martial-arts school or growing fitness business, the useful question is not "What is the monthly subscription?" It is "What will this system cost at my current size and after the next stage of growth?"
The Five Cost Layers
1. Base subscription
This is the advertised monthly or annual software fee. Check whether the price applies per business, per location, per staff user or by active-member band.
2. Payment processing
Card and bank-payment costs can exceed the software subscription at meaningful payment volume. Stripe publishes a standard US domestic-card rate of 2.9% + 30¢. GymMixPro adds a 0.5% platform fee to online payments. That makes a one-time online card payment 3.4% + 30¢, a recurring card subscription using Stripe Billing 4.1% + 30¢, and a one-time paid invoice using Stripe Invoicing Starter 3.8% + 30¢. These are separate workflows, so use the rate that matches the transaction.
3. Add-ons
Branded member apps, workout programming, lead management, SMS, advanced analytics, door access and extra locations are common add-on or higher-tier items. Build your comparison from required features, not the lowest advertised tier.
4. Onboarding and migration
Ask about setup, training, importing members, transferring stored payment methods and hardware. A free migration can reduce switching friction, while a mandatory onboarding fee raises first-year cost.
5. Growth thresholds
A plan that works at 90 members may require an upgrade at 101 or 201. Model today, your 12-month target and a high-growth case. Our companion guide explains flat-rate, tiered and per-member gym software pricing.
Public Pricing Examples Verified July 13, 2026
| Platform | Published starting point | Important context |
|---|---|---|
| GymMixPro | $79/mo | Up to 200 members and one location; higher tiers increase limits and features. |
| Gymdesk | $75/mo | Up to 50 members; $150 at 101–200 members; all features advertised across plans. |
| PushPress | Free plan | Unlimited members, but payment rates and optional products vary by plan. |
| Mindbody | $79/location/mo | Higher tiers and add-ons expand analytics, marketing and member experiences. |
| GymMaster | $89/site/mo | Up to 100 members; larger member bands cost more. |
| WellnessLiving | $69/mo regular monthly price | Unlimited clients advertised; higher tiers unlock staff, marketing and white-label capabilities. |
These are not equivalent packages. They prove why a universal "typical price" can mislead. Verify every vendor's current pricing page and request a written quote for your exact requirements.
GymMixPro Online Payment Fees
GymMixPro's software subscription and payment fees are different costs. The software plan pays for access to the management platform. Payment fees apply when a member's transaction is processed. The 0.5% GymMixPro platform fee must be shown separately from Stripe's own product fees so owners can understand the complete rate.
| Transaction | Stripe components | GymMixPro fee | All-in rate |
|---|---|---|---|
| One-time online card | 2.9% + 30¢ processing | 0.5% | 3.4% + 30¢ |
| Recurring card subscription | 2.9% + 30¢ processing + 0.7% Billing | 0.5% | 4.1% + 30¢ |
| One-time paid invoice | 2.9% + 30¢ processing + 0.4% Invoicing Starter | 0.5% | 3.8% + 30¢ |
On a $50 recurring membership, the all-in card fee is $2.35: $1.75 for standard card processing, $0.35 for Stripe Billing and $0.25 for GymMixPro's platform fee. Quoting only 2.9% + 30¢ would imply $1.75 and understate the total by $0.60, or about 34%.
Stripe publishes ACH Direct Debit at 0.8% with a $5 cap. GymMixPro's all-in ACH (bank payment) rate is not published here yet — confirm the current figure with GymMixPro before budgeting bank-payment costs.
Example Monthly Cost Scenarios
Examples make percentages easier to compare. The scenarios below use card payments, the published GymMixPro subscription and no optional tax, messaging, hardware or migration charges. They are illustrations rather than promises about a specific gym's invoice.
| Scenario | Software | Payment fees | Illustrative total |
|---|---|---|---|
| 100 members × $50 recurring card membership | $79 Starter | 100 × $2.35 = $235 | $314/month |
| 250 members × $50 recurring card membership | $149 Growth | 250 × $2.35 = $587.50 | $736.50/month |
| 500 members × $50 recurring card membership | $149 Growth | 500 × $2.35 = $1,175 | $1,324/month |
This is why processing must be included in a software comparison. At higher payment volume, a fraction of a percentage point can matter more than the base subscription.
Calculate Your Real Cost
12-month comparison formula
- Software subscriptions for all locations
- Estimated card and ACH processing at your payment volume
- Required add-ons and message usage
- Onboarding, migration and hardware
- Expected upgrades as membership grows
- Contract minimums and cancellation costs
Run the calculation twice: once for the gym you operate now and again for the gym you expect to operate in 12 months. A free plan with a higher processing rate may be economical at low volume and more expensive later. A higher subscription with included tools may replace several separate bills.
For multi-site operators, compare data access and operating controls as well as price. Read our multi-location gym software checklist.
GymMixPro Pricing
| Plan | Price | Published capacity | Selected features |
|---|---|---|---|
| Starter | $79/mo | 200 members; 1 location | QR check-ins, class scheduling, basic reports, email support |
| Growth | $149/mo | 500 members; 3 locations | Full analytics, priority support, training programs, custom branding |
| Pro | $299/mo | Unlimited members and locations | Dedicated support, API access and white-label options |
GymMixPro advertises a 14-day trial without a credit card and no per-member surcharge within each plan's capacity. It is more precise to describe this as predictable tier pricing — not unlimited flat-rate pricing on every plan.
Contract, Migration and Data Questions
A low subscription is less useful if leaving the platform is expensive or operationally difficult. Before signing, ask the vendor to explain the agreement term, cancellation notice, renewal, data export and payment-method migration in writing. "No contract" should still be checked against the actual terms accepted during signup.
| Area | Question to document | Why it matters |
|---|---|---|
| Agreement | Monthly or annual, and does it renew automatically? | Changes the minimum commitment. |
| Cancellation | What notice is required and when does billing stop? | Prevents overlap during a switch. |
| Member data | Can profiles, attendance, waivers and invoices be exported? | Determines whether records remain usable. |
| Payment methods | Can stored methods migrate securely between processor accounts? | A manual recollection campaign can create churn. |
| Onboarding | Who imports data, tests billing and trains staff? | Defines labor and launch risk. |
| Support | Which channel and response commitment comes with the plan? | Urgent payment or access issues need a clear path. |
Also separate "included" from "available." A feature may appear on a product page but require a higher plan, usage fee or external provider. Build a requirements sheet and have the vendor mark the exact plan, add-on and third-party charge for each workflow.
Create a first-year budget
For each finalist, total 12 months of software, expected processing, required add-ons, implementation labor, hardware and any parallel-system period. Add a high-volume case so the processor and plan thresholds are visible. Record assumptions next to every number and replace estimates with a written quote before buying.
How to Choose Without Overpaying
- Write down the five workflows you cannot operate without.
- Request payment-processing terms in writing.
- Confirm the exact member and location limits.
- Test staff and member workflows on a phone, tablet and desktop.
- Ask how your data and stored payment methods can be exported.
- Compare the complete 12-month cost, not a promotional first month.
If QR attendance matters, see how QR gym check-ins work. If recurring revenue is your priority, review our guide to recurring gym payments and failed-payment recovery.
See GymMixPro in Action
Manage members, payments, classes, QR check-ins and training programs in one growth-ready system.
Plans start at $79/month · 14-day free trial · No credit card required
Frequently Asked Questions
How much does gym management software cost?
What costs should I compare besides the subscription?
Does GymMixPro charge per member?
Is 2.9% + 30¢ the complete GymMixPro payment rate?
Sources and Verification
Pricing and product details were verified July 13, 2026. Prices and features can change; recheck before publication.